One begins by navigating to the File menu, located at the top left corner of the screen.
Accessing Rules and Alerts
In the next step, the user moves to manage their email settings. This is done by selecting the Manage Rules & Alerts option, found towards the bottom of the Account Information section.
Initiating a New Email Rule
To create a new email rule, the user clicks on the New Rule… button.
- Configuring the Rule for All Messages. The user should then choose the option ‘Apply rule on messages I receive’ and proceed by clicking Next. On the following screen, no options need to be selected; the user simply clicks Next again. A prompt will appear asking for confirmation to apply the rule to every received message, to which the user should respond by clicking Yes;
- Setting Email Forwarding. For the purpose of forwarding emails, the user ticks the option ‘redirect it to people or public group’. This action ensures that a copy of the message is sent to a selected recipient while retaining a copy in the user’s own Inbox. Under Step 2, the user clicks on ‘people or public group’, selects the desired recipient from the address list, and then clicks Next. If the user decides against setting exceptions, they should click Next again to proceed;
- Activating the Forwarding Rule. To activate the newly created rule, the user must give it a name and then click Finish. Upon doing so, the rule becomes active. A final click on OK confirms the process.
Disabling Email Forwarding
To turn off the email forwarding, the user returns to the File menu and selects the Manage Rules & Alerts button. In the list of rules, they simply untick the box next to the forwarding rule and click OK to finalize the changes.
Concluding the Email Forwarding Setup
In conclusion, this process effectively guides the user through setting up and managing an email forwarding rule. By following these steps, one can easily configure their email system to automatically forward messages to other recipients while retaining copies in their own inbox. The flexibility to enable or disable the forwarding rule as needed ensures the user remains in control of their email flow, adapting to changing requirements or preferences in their communication management.